When we say “we,” “us,”, “our,” and “Realvolve,”, we refer to Realvolve, Inc., a Delaware corporation. When we say “you”, “your” or “Member,” we refer to the person or entity that’s registered with us to use our Services (defined below).
We provide software as a service you may use to create and manage contacts, properties, escrows, documents, notes, events, and tasks. Our software also allows you to send and manage email messages, to interoperate with a variety of social networks, and to send and receive SMS text messages (collectively, the “Services”). We offer the Services via our “Website,” http://www.realvolve.com.
In the course of providing the Services, we may collect Personal Information, which means information about you and your contacts. A “Contact List” is a list of email addresses and phone numbers that you or one of our Members has sent, or intends to send, emails to, and all information related to those email addresses or phone numbers.
You may object to any changes within twenty (20) days after they’re posted on our Website or delivered to you, in which case none of the proposed changes will be effective with respect to information that we’ve already collected from you, but will apply only to information we collect in the future.
3. Effective Date
If you have any questions or comments, or if you want to update, delete, or change any Personal Information you’ve submitted on the Website, please use our contact form to get in touch.
5. Information We Collect
Information from your Use of the Service: We may get information about how and when you use our Services. This information may include your IP address, time, date, browser used, and actions taken by you within the application.
Cookies: When you register to use Realvolve, we store “cookies,” which are strings of code, on your computer. We use those cookies to collect information about when you visit our Website, when you use the Services, your browser type and version, your operating system, and other similar information. You may turn off cookies that have been placed on your computer by following the instructions on your browser, but if you block our cookies, it may be more difficult (and maybe even impossible) to use the Services.
Google user data: We access your Google data so that you can –
1. Link your Realvolve and Google accounts. (Google OAuth Scopes: https://www.googleapis.com/auth/userinfo.email, https://www.googleapis.com/auth/userinfo.profile, https://www.googleapis.com/auth/plus.me)
2. Manage and keep your contacts up to date between Realvolve and Google Contacts with two-way contact sync. (Google OAuth Scope: https://www.googleapis.com/auth/contacts)
3. Manage and keep your calendar events and tasks up to date between Realvolve and Google Calendar with two-way calendar sync. (Google OAuth Scopes: https://www.googleapis.com/auth/calendar, https://www.googleapis.com/auth/tasks)
4. Export contacts from Realvolve to a Google Drive spreadsheet. (Google OAuth Scope: https://www.googleapis.com/auth/spreadsheets)
5. Upload, manage, and keep your documents up to date between Realvolve and Google Drive with two-way file sync. (Google OAuth Scopes: https://www.googleapis.com/auth/drive, https://www.googleapis.com/auth/drive.file, https://www.googleapis.com/auth/drive.metadata)
- Realvolve will only use access to read, write, modify or control Gmail message bodies (including attachments), metadata, headers, and settings to provide a web email client that allows users to compose, send, read, and process emails and will not transfer this Gmail data to others unless doing so is necessary to provide and improve these features, comply with applicable law, or as part of a merger, acquisition, or sale of assets.
- Realvolve will not use this Gmail data for serving advertisements.
- Realvolve will not allow humans to read this data unless we have your affirmative agreement for specific messages, doing so is necessary for security purposes such as investigating abuse, to comply with applicable law, or for the App’s internal operations and even then only when the data have been aggregated and anonymized.
Realvolve’s use of information received from Google APIs adheres to the Google API Services User Data Policy (https://developers.google.com/terms/api-services-user-data-policy#additional_requirements_for_specific_api_scopes), including its Limited Use requirements. Compliance was certified by an independent third-party audit in December 2019 and usage of Restricted Scopes was approved by Google. No substantive change has been made to the usage of Restricted Scopes since since the completion of the most recent security assessment.
6. Use and Disclosure of Your Personal Information
We may use and disclose your Personal Information only as follows:
To promote use of our services. For example, if you leave your Personal Information when you visit our Website and don’t sign up for any of the Services, we may send you an email asking whether you want to sign up. And if you use any of our Services, and we think you might benefit from using another service we offer, we may send you an email telling you about it.
To bill and collect money owed to us. This includes sending you emails, invoices, receipts, notices of delinquency, and alerting you if we need a different credit card number. We use third parties for secure credit card transaction processing, and we send billing information to those third parties to process your orders and credit card payments. To learn more about the steps we take to safeguard that data, see Section 7 below.
To provide customer support.
To protect the rights and safety of our Members and third parties, as well as our own.
To meet legal requirements like complying with court orders and valid subpoenas.
To provide information to representatives and advisors, like attorneys and accountants, to help us comply with legal, accounting, or security requirements.
To prosecute and defend a court, arbitration, or similar proceeding.
To support and improve the Services we offer. This includes adding features that compare Members’ Email Campaigns, or using data to suggest other publishers your subscribers may be interested in.
To communicate with you about your account for informational, not promotional, reasons.
To send you informational and promotional content that you may choose (or “opt in”) to receive. You can stop receiving our promotional emails by following the unsubscribe instructions included in every email.
Occasionally, we have to disclose information about our customers to meet legal requirements. Third-party disputes are a common example: If two parties have a dispute, and one of them used Realvolve in a way that’s relevant to the dispute, then we might get a request for user data. Whether we say “no way” or comply depends on the subpoena.
36. Public Information and Third Parties
Blog. We have public blogs on our Website. Any information you include in a comment on our blog may be read, collected, and used by anyone. If your Personal Information appears on our blogs and you’d like it to be removed, contact us here. If we’re not able to remove your information, we’ll let you know why.
Social Media Widgets. Our Websites include social media features, like the Facebook Like button. These features may collect information about your IP address and which page you’re visiting on our site, and they may set a cookie to make sure the feature functions properly. Social media features and widgets are either hosted by a third party or hosted directly on our site. Your interactions with those features are governed by the privacy policies of the companies that provide them.
37. Content of Email Campaigns
When you send email marketing, it bounces around from server to server as it crosses the internet. Along the way, server administrators can read what you send. Email wasn’t built for confidential information. If you have something confidential to send, please don’t use Realvolve.
Our rule of thumb is “Never send anything in an email that you wouldn’t put on a postcard.”
39. Your Contact List
Your subscriber lists (contacts) are stored on a secure Realvolve server. We don’t, under any circumstances, sell your lists, contact people on your lists, market to people on your lists, steal your lists, or share your lists with any other party, unless it’s required by law. If someone on your list complains or contacts us, we may then contact that person. Only authorized employees have access to view Contact Lists. You may export (download) your lists from Realvolve at any time, as long as we have a copy.
We’ll use and disclose the information in your Contact Lists only for the reasons listed under Use of Your Personal Information, except the following. (In other words, we will not use and disclose the information in your Distribution Lists to):
bill or collect money owed to us;
send you system alert messages;
communicate with you about your account; or
send you informational and promotional content.
Your Contact Data
It’s worth repeating: We respect your privacy and your subscribers’ privacy. We do not sell your information or bother anyone on your mailing list.
Realvolve uses third party vendors and hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run Realvolve. Although Realvolve owns the code, databases, and all rights to the Realvolve application, you retain all rights to your data.
10. Notice of Breach of Security
Nobody’s safe from hackers. If a security breach causes an unauthorized intrusion into our system that materially affects you or people on your Distribution Lists, then Realvolve will notify you as soon as possible and later report the action we took in response.
11. Safeguarding Your Information
To protect your information, our credit card processing vendor uses the latest 128-bit Secure Socket Layer (SSL) technology for secure transactions. Our vendor is certified as compliant with card association security initiatives, like the Visa Cardholder Information Security and Compliance (CISP), MasterCard® (SDP), and Discovery Information Security and Compliance (DISC).
Realvolve accounts require a username and password to log in. You must keep your username and password secure, and never disclose it to a third party. Because the information in your Contact Lists is so sensitive, account passwords are encrypted, which means we can’t see your passwords. We can’t resend forgotten passwords either. We’ll only reset them.
12. Safe Harbor Certification
Realvolve complies with the U.S.–E.U. and U.S.–Swiss Safe Harbor Framework, which is overseen by the U.S. Department of Commerce and covers the collection, use, and retention of personal data from European Union member countries and Switzerland. We certify that we follow the principles of notice, choice, onward transfer, security, data integrity, access, and enforcement.
13. Accuracy of Data, Transparency, and Choice
We do our best to keep your data accurate and up to date, to the extent that you provide us with the information we need to do that. If your data changes (like a new email address), then you’re responsible for notifying us of those changes.
We only store data about you for as long as it’s reasonably required to fulfill the purposes that gave us the right to access it in the first place. We keep some data indefinitely, relating to when and where Emails were sent, which bounced, which resulted in a complaint, and similar information, because we use it to help us screen out people who violate SPAM laws, and for other reasons explained in this policy.
We’ll give you access to any Personal Information about you that we hold within 30 days of any request for that information you make by emailing firstname.lastname@example.org. Unless it’s prohibited by law, we’ll remove any Personal Information about you from our servers at your request.